Privacy Policy - My Three Circles

Last Updated: 20 January 2026
Version: 1.1

Introduction

Three Circles Psychology Pty Ltd ("we", "our", or "us") operates the My Three Circles mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

We respect your privacy and are committed to protecting your personal information. By using the App, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Information You Provide

When you use My Three Circles, you may provide:

• Account Information: If you choose to create an account, we collect your email address and name. If you sign in with Apple or Google, we receive profile information from those services (see "Information from Third-Party Services" below).
• Emotional Wellbeing Data: Your selections on our three circles (red, blue, green) representing your emotional state
• Optional Notes: Any text notes you choose to add to your entries
• Usage Information: Times and dates when you create entries
• Meditation Activity: Which meditation tracks you access, when you listen to them, and frequency of use

Anonymous and Authenticated Usage

You may use the App anonymously without creating an account. Anonymous usage ties your data to your device installation.

Alternatively, you may create an optional account using:

• Email address and password
• Sign In with Apple
• Sign In with Google

Creating an account allows your data to sync across devices and provides access to password recovery features.

Information from Third-Party Services

If you choose to sign in using Apple or Google, we receive the following information from those services:

• Apple: Your email address (which may be a private relay address if you choose to hide your email), and optionally your name
• Google: Your email address, name, and profile picture

We only receive this information when you explicitly authorise the sign-in. You can manage these connections through your Apple ID or Google account settings.

Automatically Collected Information

When you use our App, we automatically collect:

• Device Information: Device type, operating system version, and unique device identifiers
• Session Information: IP address and user agent (browser/device identifier) for security and fraud prevention purposes
• App Usage Data: Features used, interaction patterns, and session duration
• Technical Data: App crashes, performance data, and other diagnostic information

How We Use Your Information

We use the collected information to:

• Provide and maintain the App's functionality
• Store and display your emotional tracking history
• Show you personalised statistics and progress about your meditation practice
• Understand which meditation tracks and features are most helpful to our users
• Improve and optimise the App experience
• Ensure the App functions properly on your device
• Comply with legal obligations

Data Storage and Security

Where We Store Your Data

Your data is stored on secure servers located in Sydney, Australia, hosted by Fly.io. We maintain separate databases for authentication and response data, with user identification being the only linking factor.

Data Security

We implement appropriate technical and organisational security measures to protect your information against unauthorised access, alteration, disclosure, or destruction. These measures include:

• Encrypted data transmission (HTTPS)
• Secure server infrastructure
• Regular security updates and monitoring
• Separation of authentication and response data

However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We do not share your email address or other personal information with third parties for marketing or advertising purposes.

Third-Party Service Providers

We share your information with the following service providers who assist in operating the App:

• Sentry: We use Sentry for error tracking and debugging. When errors occur, Sentry may receive your user identifier, email address, IP address, and device information to help us identify and resolve issues.
• Resend: We use Resend to send transactional emails (such as password reset emails). Resend receives your email address and name solely for the purpose of delivering these emails.
• Apple: If you use Sign In with Apple, Apple processes authentication data according to their privacy policy.
• Google: If you use Sign In with Google, Google processes authentication data according to their privacy policy.

These service providers are contractually obligated to use your information only for the purposes of providing their services to us and are prohibited from using it for their own purposes.

Other Disclosures

We may disclose your information in the following circumstances:

• Legal Requirements: If required by law, court order, or governmental regulations
• Protection of Rights: To protect our rights, property, or safety, or that of our users or others
• Business Transfers: In connection with a merger, acquisition, or sale of assets (users will be notified of any such change)

International Users

Our App is available internationally through the Apple App Store. By using the App from outside Australia, you consent to having your data transferred to and processed in Australia, where our servers are located.

Email Communications

If you provide an email address when creating an account, we may send you the following types of emails:

• Transactional Emails: Password reset requests and other account-related communications essential to the operation of your account
• App Update Emails: Occasional communications about significant app updates, new features, or important changes that may affect your use of the App

These emails are sent from noreply@threecircles.app via our email service provider, Resend.

By providing your email address, you consent to receive these communications. We do not share your email address with third parties for marketing purposes, and we do not send promotional emails from third parties.

Children's Privacy

My Three Circles is intended for general wellness purposes and may be used by people of all ages with appropriate supervision. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have inadvertently collected such information, please contact us immediately.

Your Rights and Choices

Access and Control

You can:

• View all your tracked emotional states within the App
• Delete individual entries through the App interface
• Request deletion of all your data by contacting us

Australian Privacy Rights

Under Australian privacy law, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Lodge a complaint about our privacy practices

International Users' Rights

We respect privacy rights of international users, including those under GDPR (European Union) and CCPA (California). You may have additional rights depending on your location.

Data Retention

We retain your wellness data for as long as you use the App or maintain an account with us.

• Anonymous Users: If you use the App without creating an account, your data is tied to your device installation. If you delete the App, you will lose access to your data.
• Authenticated Users: If you create an account, your data is associated with your account and will persist across devices. You can request deletion of your account and all associated data by contacting us.

Session data (IP addresses, user agents) is retained for security purposes and may be deleted after 90 days of inactivity.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the "Last Updated" date at the top of this policy and, where appropriate, providing in-app notifications.

Contact Us

Complaints

If you have a privacy complaint, please contact us first using the details above. If you're not satisfied with our response, you can lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.